A scope of work describes the work that will be performed by a contractor for a client, including details such as deliverables, milestones and an estimated timeline for the completion of tasks. It helps set clear expectations for both parties, which is why it’s used as part of construction contracts and during the construction bidding process. In every construction project, there’s a project owner who hires a general contractor to execute the work and in some cases, the general contractor might also hire subcontractors for specific tasks. All of these parties use construction contracts to agree on the payment terms and scope of work so there are no misunderstandings. A request for proposal (RFP) allows a project owner to invite qualified contractors to submit their proposals or bids for building a project. Our RFQ template is essentially a “fill in the blank” form where the project owner asks questions about what vendors charge for certain things.

• Submitting an invoice for the work or materials you provide is only one small step — it’s not a “send it and forget it” scenario.
• While joint checks and joint check agreements are common in the construction business, these agreements can actually be entered into…
• I’m sure plenty of construction business owners can happily relate to that one.
• Such an invoice is used to bill customers for a service that is charged by tracking the hours.
• The format allows you to input the quality, descriptions, unit prices and the total amount due to be paid.
• Simply enter your project’s information and our template will help you easily create a Gantt chart, one of the most powerful construction project management tools.

Cost Plus Contract Invoice Template

These include nails, fasteners, adhesives, cutting blades, or site protection sheets. Refrens is a one-stop platform for your accounting, admin, and sales team to manage invoicing, accounting, expenditures, inventory, sales, and other business processes. You should also add payment instructions to either the invoice itself or add payment instructions separately when sending the invoice. The last thing you’d want is to miss out on a payment because someone didn’t know how to send it. No matter your level of financial know-how, there’s always the potential for human error when creating invoices from scratch. Since a template reduces the amount of information you need to input (such as a sales Bakery Accounting tax calculation), there’s a lower likelihood that a mistake gets made.

• Strong safety planning reduces incidents, avoids costly delays and builds a proactive culture of prevention.
• This user-friendly template streamlines your financial record-keeping, making it an essential tool for construction businesses of all sizes.
• Guaranteed maximum price contracts are good for projects that the contractor knows well and has experience with.
• Include your license number, project details, permit references, detailed breakdown of materials and labor, payment terms, and lien waiver information.
• Keep the track with our dashboard that gives you the greatest comfort for operating and monitoring your business.
• This free painting estimate template for Word is ideal for both small and large subcontractors who specialize in painting services.

Features of Using Refrens Construction Invoice Format

Give it your personal touch and make your clients happy while paying you. With any luck, billing will be straightforward, including submitting pay applications, invoices, receipts and lien waivers. However, it’s the contractor’s responsibility to understand what backup documentation is required to keep payments coming. Depending on contract stipulations, payment terms may allow for 30, 60 or 90 days between billing and payment.

Construction Invoice Template in Excel

Save it in whichever format you prefer and send it to your client via email. Having an invoice template that’s easy to reference (since it looks the same as all the others you’ll be using) allows for easier tracking. You can quickly scan dates and contract numbers to see which are outstanding, and which might need a payment reminder. Again, lump sum and unit price contracts aren’t concerned with labor costs. However, cost-plus contracts also care little about labor, so it’s okay to remove this section.

sample budget

The ability to customize documents is increasingly valued, and as such, more contractors are asking whether certain columns can be hidden or information can be excluded to streamline the billing process. In addition to the primary AIA billing forms G702 and G703, the payment application process often requires supplementary documentation to substantiate the amounts requested. These additional documents serve to reinforce and provide clarity how is sales tax calculated to the information presented in the main billing forms, ensuring a thorough and transparent billing cycle. This typically includes a description of services, labor costs, and material costs.

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Yes, our templates are versatile and suitable for both small and large construction invoice projects. For small tasks, you can use simpler templates with basic cost breakdowns, while larger, complex projects benefit from templates with detailed sections for labor, materials, and project phases. This page offers downloadable templates (Google Docs, Excel, and PDF) and a comprehensive guide to help you create professional construction invoices tailored to your needs. Create professional invoices on-site, manage clients, and get paid faster with our mobile app.

The structured format supports efficient, accurate invoicing and ensures clear financial communication with clients at every stage. This template organizes all billing details in a clean, professional format. It features project and client information, payment terms and a structured cost breakdown covering demolition, foundation work, framing and finishing.